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How To Use Mail Merge Word Mac?

To know how to use mail merge for email, letters, labels, and envelopes on your Mac computer, refer to the easy instructions provided on our web page Mail Merge Word Mac.

Step 1 – Create a data source

If you have an Excel spreadsheet as your data source for mail merge, do to the following steps.

  • Launch the Excel spreadsheet, choose the column that contains postal codes and click the Home tab.
  • Choose the Text option from the Format drop-down menu.
  • If the data source is in the .txt or a .csv file format, perform the instructions mentioned below.
  • Open the Excel spreadsheet, click the Data tab, and select the From Text option.
  • Select the .txt or .csv file and choose the Get Data option.
  • When the Text Import Wizard window opens, click the Next option.
  • Go to the Delimeters section, select the checkbox beside your preferred option, and click the Next option.
  • Go to the ‘Preview of the selected data’ section and select the column that contains postal codes.
  • Using these steps we can execute that how to use mail merge word Mac computer.
Mail Merge Word Mac

  • Navigate to the Column data format section and select the radio button next to the Text option.
  • After clicking the Finish option, specify the location to save the data file and click the OK option.

Step 2 – Mail merge

Letters:

  • Go to the main interface of the Word Document application on the Mac computer.
  • Click the Mailings tab, select the Start Mail Merge option, and choose the Letters option.
  • Enter the body of the letter that you need to send.
  • If you want to edit the recipient details, go to the Mailings tab and select the Edit Recipient List option.
  • Once done with editing, click the OK option to close the Edit List Entries dialog box.
  • To add any personalized content to the letter, click the Mailings tab and choose the Insert Merge Field option.
  • Choose the fields that you want to add and then click the OK option.
  • To preview the letter, click the Preview Results option.
  • Once done, print the letter as per the simple instructions mentioned below.
  • Navigate to the Mailings tab and select the Finish & Merge option followed by the Print Documents option.
  • Finally, click the File option followed by the Print option.
  • If you need this mail merge for later use, save it.

Email:

  • On the Word Document application, go to the Mailings tab and select the Start Mail Merge option followed by the Email Messages option.
  • Type the email message that you need to send.
  • To link your mailing list to the email message, click the Select Recipients option.
  • Select the data source and click the File option followed by the Save option.
  • To add and format merge fields, select the Insert Merge Field option and click the Drag fields into this box or type text option.
  • Once done, select the OK option.
  • Preview the email messages by clicking the Preview Results option.
  • After reviewing the content in the message, click the Finish & Merge option followed by the Merge to Email option.
  • Follow these steps we can execute that how to use mail merge word Mac computer.

Envelope:

  • After you navigate to the Mailings tab, click the Start Mail Merge option and select the Envelopes option.
  • When the Envelope dialog box opens, go to the Return Address section and choose your preferred option.
  • Navigate to the Printing Options section and click the Page Setup option.
  • In the Page Setup dialog box, choose the envelope size from the Paper Size list.
  • Select the Landscape option and click the OK option to exit the Page Setup dialog box.
  • Exit the Envelope dialog box by selecting the OK option.
  • Click File -> Save.
  • To link the mailing list with the main document, click the Select Recipient option.
  • Select the data source, edit the recipient list if needed, and select File -> Save.
  • Add and format the merge fields, and finally, preview the result.
  • Print the envelope by selecting the Finish & Merge option followed by the Print Documents option.

Labels:

  • Go to the Mailings tab and choose the Labels option from the Start Mail Merge drop-down menu.
  • When you see the Label Options dialog box on the screen, navigate to the Printer Type section and select the radio type beside the Dot matrix or Laser and inkjet option.
  • Select the product number on your package from the Product Number list and click the OK option followed by the Save option from the File menu.
  • Choose an appropriate option from the Select Recipient menu under the Mailings tab.
  • Include the fields that you want to show on the label by selecting the Insert Merge Field option.
  • Click the Update Labels option followed by the Preview Results.
  • To print the label, select Finish & Merge -> Print Documents.
  • By using these steps we can execute that how to use mail merge word Mac computer.
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